Do you have any questions about Atelier in Beeld? Find out if they haven’t been answered already in the Frequently Asked Questions about the open studio weekend.

Registration

At the last minute, I am unable to participate after all. What should I do?

No problem, please let us know via email: info@atelierinbeeld.be or telephone: 09 235 23 20. We’ll be happy to help you out and remove your participation from our website. If you decide to cancel your participation on the Atelier in Beeld weekend itself, we ask you to write a note saying you’ve cancelled and hang it on the entrance to your studio. This way visitors who have already planned a route will know why the doors are closed.

Can I register via telephone?

No, that isn’t possible. Registering can only be done via the dedicated web form on the website. However, if you have any questions or problems during registration, you may call us to get extra information. Reach us on info@atelierinbeeld.be or via the telephone number 09 235 23 20. We’ll be happy to help.

Can I register via email?

No, that isn’t possible. Registering can only be done via the dedicated web form on the website. However, if you have any questions or problems during registration, you may call us to get extra information. Reach us on info@atelierinbeeld.be or via the telephone number 09 235 23 20. We’ll be happy to help.

Can I complete the registration on behalf of someone else?

Yes, you can. You will need that artist’s permission as well as their details.

We have a shared studio, but not all artists wish to participate. Is it possible to participate with only a few of us?

It is possible. You can register your studio, naming only the artists who want to participate. The artists who aren’t participating need naturally to agree with the fact that you’ll be inviting visitors into the studio.

I have registered, but I did not yet receive a confirmation of my registration.

After you have submitted your registration, you will receive a confirmation, so that you’ll know we have received your participation request. The approval of your application will follow later. If you didn’t receive a confirmation of your registration, be sure to take a look in the spam or unwanted messages folders of your email account. If you still don’t find any confirmation, it is possible that you have not completed your registration or have not submitted it after the last step. In that case we have not received your registration and cannot consider your application. Please ensure that you have received a confirmation email right after your registration.

I have registered, but I did not yet receive an approval of my application.

Every application is submitted to rigorous verification by Atelier in Beeld. Within three weeks of your registration, you will receive an email letting you know that your request was approved. If your request gets rejected, you will also receive an email. Any questions in the meantime? Email us on info@atelierinbeeld.be or give us a call: 09 235 23 20. We’ll be happy to help.

How do I know for sure if my request to participate was sent correctly?

After you’ve completed and submitted the registration form on the website, you will receive an email confirming that your request is being considered. The Atelier in Beeld team submits every application to the same rigorous scrutiny. Within three weeks of your registration, you will receive an email letting you know that your request was approved. If your request does not fulfill the conditions, you will also receive an email. Any questions in the meantime? Email us on info@atelierinbeeld.be or give us a call: 09 235 23 20. We’ll be happy to help.

How do I know for sure if I registered correctly for Atelier in Beeld?

After you’ve completed and submitted the registration form on the website, you will receive an email confirming that your request is being considered. The Atelier in Beeld team submits every application to the same rigorous scrutiny. Within three weeks of your registration, you will receive an email letting you know that your request was approved. If your request gets rejected, you will also receive an email. Any questions in the meantime? Email us on info@atelierinbeeld.be or give us a call: 09 235 23 20. We’ll be happy to help.

I have registered and have been accepted to participate. What will happen next?

You are now officially registered for Atelier in Beeld. There is nothing more to do at the moment. In mid-April we will send you a package with promo material for the open studio weekend. The package will contain posters (A2 format), invitation cards and signposts. Very useful to invite people and to enhance your studio’s visibility in the neighbourhood! We will keep you updated of all subsequent preparations. Email us on info@atelierinbeeld.be or give us a call: 09 235 23 20. We’ll be happy to help.

If you share your studio with a group of artists, do you need to register individually or as a group?

The best thing to do is to agree among yourselves as to who will register first. That person can also add some information about the organisation. As soon as this first registration is accepted, the studio and address are included in our database. The others can then register individually as members of the studio. They’ll just need to type the address of the studio, and the registration form will recognise it.

If you share your studio with a group of artists, is it possible to participate on different days?

Artists who share a studio must all participate on the same days. Also, studios located in the same building and thus at the same address, must be open on said day(s). All of the participating artists must be present during said day(s). The studio must not be open on all three days. During registration, artists may choose freely to open the doors of their studio on one, two or three days.

Can we, as municipal civil servants, register artists working in our municipality?

You can arrange someone else’s registration. You will need that artist’s permission as well as their details.

What kind of photographs must be included in your participation request?

We ask you to include at least one photo of the workshop and at least four photos of the work of an artist.

  • Studio picture: since you can show only one photo of the studio, give some thought to your choice. What part do you want to show? There’s no need to tidy up for the picture. Show us your space the way it usually looks. This photo will be published on the website. We also use it to consider your participation request.
  • Work picture: a good photograph of your work is very important. Choose a picture that shows only your work, not yourself or the space around the work. If you want more information in this, please contact Bert from Kunstwerkt via info@kunstwerkt.be

Attention: do not include people in the photographs, not even yourself.
150 MB limit.
File types: png gif jpg jpeg.

Conditions

I am a visual artist, but I don’t have a studio space. How can I participate?

If you have no studio but you do follow classes in an art school, you could ask the school’s management or your teacher if they want to participate in Atelier in Beeld. Your art school can then assign participants’ names to a specific studio or class.

I am a visual artist, and my studio is my desk / kitchen table / ...

Some artists work in a spacious hangar, a dedicated space in the house, an empty building, or just at the kitchen table. Everything is possible, as long as it isn’t an exhibition in a space rented for the occasion. Our goal is to show the spaces where work is being produced, so that our visitors may see where and how work comes into being. Photographers, draughtsmen or graphic designers may thus participate also. There is one rule of thumb: show the space where you work!

I have my own workshop in the house, but it is very small. Due to the current Covid-19 measures, I would only be able to let in one person at a time. May I therefore rent a bigger space if I set it up as a studio?

We fully understand your wish to minimise the chances of a Covid infection during your participation in Atelier in Beeld. We will do everything in our power to make the event as safe as possible. Of course, we will postpone the event if government measures require it. If Atelier in Beeld can go on, however, it will be with a focus on studio spaces. That is why you cannot participate with a different location than your studio. Read the conditions for participation here.

I have a studio where I make candles. Am I allowed to participate?

We have specified the artistic disciplines entitled to participation in the terms and conditions. Read them here. Candle-making is considered a form of handicraft. Unfortunately, it is not possible for you to participate. If you work as an artisan and you wish to show your studio, you might want to participate in the Dag van de Ambachten (Artisans’ Day).

I make jewellery by, for instance, stringing beads. Am I allowed to participate?

No, only artists who make jewellery by practicing the goldsmith’s trade may participate. We have specified the artistic disciplines entitled to participate in the terms and conditions. Read them here.

I am an artisan, and I don’t find my craft in the disciplines selected on the website. Am I allowed to participate?

Atelier in Beeld focuses on visual art exclusively. If you work as an artisan and you wish to show your studio, you might want to participate in the Dag van de Ambachten (Artisans’ Day).

I have another nationality. Am I allowed to participate?

Your nationality is not an issue. However, your studio must be located in Flanders or Brussels.

I am not a professional artist. Am I allowed to participate?

Absolutely! When considering your application, we do not take into account whether you are professionally active in the arts or not.

Is it correct that only art students in part-time adult education are entitled to participate?

That is correct: only classes in adult education can participate. Atelier in Beeld is open only to artists of 18 years or older.

During the open studio weekend

Do I need to be present in person at all times?

Yes, as a participating artist you must be present during all the days for which you registered. If you wish, you can provide visitors with extra information about your work.

Do I have to offer visitors small bites and drinks?

You may choose to do so, but you are not obliged to. The important thing is that you are present to provide more information or otherwise interact with your audience. If any Covid-19 measures are still in effect, it will be forbidden to offer your visitors anything to eat or drink.

How do I count my visitors?

Arrange to have a notebook and a pencil and keep a tally of every new visitor.

May I sell works during Atelier in Beeld?

Atelier in Beeld is not a commercial event. Its goal is not to exhibit your work with prices. Do you still want to sell your work? You may for instance supply a document indicating prices to any visitors who may ask you for it. Or you can provide business cards so that any interested visitors can contact you again later on.

How should I set up my workshop during the open studio weekend?

Show your studio the way it is when you are producing your work there. There is no need to tidy up. On the contrary! Visitors will want to experience the authentic atmosphere of an artist’s studio. Do you also want to show work in and around your studio? Feel free to do so. But the most important thing is that visitors can see the space where you create.

Am I allowed to open or close my studio on different hours than the ones specified in the participation request?

No, when you participate in Atelier in Beeld you commit yourself to open your studio during the agreed hours.

Do I need to be engaged in artistic work while people visit my studio?

That is up to you. Usually, visitors like to talk to and ask questions of the artist, so it won’t always be possible to work.

Can there be a workshop going on during Atelier in Beeld?

Absolutely! It cannot (yet) be specified on the website of Atelier in Beeld, but feel free to communicate this to potential visitors.

Should I seek to insure my artworks during the weekend?

We advise you to open a fixed term insurance with an insurance agent of your choice, for:
§  civil liability during your participation: for possible damage done by visitors or third parties;
§  damage done to goods that are used for the purposes of or on account of your participation;
§  via Kunstwerkt it is possible to request an insurance policy to cover the works exhibited in your studio(s). If you want more information in this, please contact Bert from Kunstwerkt via info@kunstwerkt.be

Want to know more about liability during Atelier in Beeld? Read our general terms and conditions.

Covid-19

What if I suddenly fall ill or have to go into isolation?

No problem, just let us know. Reach us via email mail on info@atelierinbeeld.be or via telephone on 09 235 23 20. We’ll be happy to help. We’ll remove your participation from the website. If you cancel on the studio weekend itself, write a note that says you’ve cancelled and hang it on the entrance to your studio. This way visitors who have already planned a route will know why the doors are closed.

What if I change my mind and don’t wish to receive any visitors anymore?

No problem, just let us know. Reach us via email mail on info@atelierinbeeld.be or via telephone on 09 235 23 20. We’ll be happy to help. We’ll remove your participation from the website. If you cancel on the studio weekend itself, write a note that says you’ve cancelled and hang it on the entrance to your studio. This way visitors who have already planned a route will know why the doors are closed.

What happens if a new lockdown is announced?

In the event of a new lockdown Atelier in Beeld will be cancelled and postponed to another date.

How do we know which corona measures we should follow?

We are following the measures closely and will keep all participants updated. We will always assist you in following the newest measures. We sincerely hope you’ll be able to receive an audience in May.

What should I provide as a participant?

If the measures require it, we ask all participants to wear a face mask during the open studio days. We also ask you to provide hand gel at the entrance to your studio. We ask visitors to wear a face mask and disinfect their hands upon arriving at your studio. Feel free to urge your visitors to do so if they do not respect these measures spontaneously.